Personal Assistant to Senior Member of Family Office
Our client, a well‑established family office in Hong Kong, is seeking a Personal Assistant for one of the senior family members.
Responsibilities Include:
- Provide a variety of administrative and personal support to the senior family member, handling highly confidential and sensitive information.
- Coordinate private jet and yacht schedules with other family members.
- Prepare venues, catering, and photography for events organized by the director or his wife.
- Manage the director’s calendar to arrange appointments effectively.
- Handle personal matters for the senior family member and communicate necessary information to other family members or relevant staff.
- Assess the importance of incoming phone calls and materials.
- Establish and maintain filing and records management systems.
- Prepare travel plans and arrange private transportation or bodyguard services as needed.
- Conduct in‑depth research and provide recommendations on assigned topics, such as pet visas for travel and children’s school applications.
- Review, proofread, and edit documents prepared for the director’s signature.
- Perform other general administrative duties and family support tasks as required.
Suggested Background and Personality:
– A minimum of 5‑10 years of experience in administration or as an executive secretary with another family office is a MUST, please don’t reply if you don’t have family offices working experience
– Stable career path.
– Fluent communication in English, Cantonese, and Mandarin.
– A positive attitude and a willingness to assist others.
– A strong eagerness to learn and grow with the family office.
– Mature, independent, proactive, organized, honest, punctual, and responsible.
– High integrity and attention to details.
Our client offers competitive remuneration package and retiring package to the right candidate. First round of interview will be conducted by our Managing Consultant. Confidentiality agreement is required for this specific position.